Of course we all have to pay our fair share of taxes. But there is no reason why you should pay more than your fair share, is there? [private_basic]
Unfortunately, paying more than their fair share is precisely what many people do… often without even realising it. And that’s why I’ve produced TaxAbility – a brand new easy-to-use tax-busting checklist.
70 powerful ideas to shave many pounds – perhaps even many thousands of pounds – off your tax bills.
As you will see, I have actually written TaxAbility for people who aren’t our clients. But I think it will also be useful for those that are – which is why I have set the pertinent content out for you here on the website as my gift.
I would strongly recommend that you read through the list to see if there are any issues that you would like to discuss with me. I will have covered much of the ground with you before, of course, but with such large sums at stake it makes sense to reconsider them very regularly – especially if your circumstances, plans and aspirations have changed.
The checklist has been designed to take less than 25 minutes to complete – and it could be the most profitable 25 minutes you’ll spend this year.
If you answer any of the questions with a “no” – or perhaps with a “no, not recently” – please give me a call as soon as possible and we will discuss what your options and possible tax savings might be.
And, of course, if you know anyone else (for example a relative, business associate or colleague) who doesn’t really want to pay the taxman £493,500 either – tell me and I will happily send them a copy of the TaxAbility checklist free of charge.
Spend 25 minutes completing this tax-busting checklist and start cutting all your tax bills down to size!
Your small business…
|Have you spoken to your accountant about this recently?|
|1||Are you sure that you are taking money out of your business in the most tax-efficient way?Tip: If your business is a limited company it often makes sense to get your money out by a combination of salary and dividends as well as other tax efficient strategies. It is worth regularly considering the most tax efficient options to maximise tax savings.||Yes No N/A|
|2||Are you paying your spouse a tax efficient salary?Tip: The salary must be sensible and reflect the work done – and must actually be paid. HMRC forms may need to be completed and submitted especially if a state pension record is required. If their earnings exceed £107 per week their earnings will qualify them for both basic state pension and the additional state pension.||Yes No N/A|
|3||Have you made the most of your opportunities to save tax by investing in a personal pension?Tip: Subject to certain limits, pension contributions made personally are tax allowable – which means that the effective cost may be as little as 50p to invest £1 in a pension (55p form April 2013). If you don’t provide for your retirement, who else will?||Yes No N/A|
|4||Have you reviewed your pension arrangements recently?Tip: April 2006 saw the introduction of new Pensions regulations which increase the amounts that can be invested in a pension fund subject to certain limits, broaden the rules on what the pension scheme can invest in and relax the rules on retirement.||Yes No N/A|
|5||If you are a sole trader, have you considered taking your spouse into partnership?Tip: Care must be taken to ensure that your spouse’s share of profits is not disproportionate to their share of involvement, and it must be run as a genuine partnership (e.g. both names on bank accounts, stationery, etc)||Yes No N/A|
|6||If you are a sole trader making losses or low profits have you considered whether to pay class 2 National Insurance Contributions?Tip: If profits are below the small earnings exception (currently £5,595) then you can claim exception from paying class 2 National Insurance Contributions. Alternatively you may wish to continue to pay contributions to build up entitlement to a State Pension.||Yes No N/A|
|7||Have you considered whether there are any benefits from converting partnership/business loans and/or surpluses into personal loans – or vice versa?Tip: In general, finance used for business purposes will receive tax relief. However, care is always needed to ensure that tax relief can actually be claimed whenever setting up financial arrangements.||Yes No N/A|
|8||If you are a sole trader or partnership, have you considered making key employees partners?Tip: Significant National Insurance savings can be made for both you and the key individuals by making them partners. It can also tie them into the business, but care is required.||Yes No N/A|
|9||If you have subscribed for shares in an unquoted company and lost money, have you made a claim for tax relief?Tip: Subject to certain conditions it may be possible to obtain income tax relief on losses incurred on your shares.||Yes No N/A|
|10||Have you considered the legitimate ways to increase or decrease your business profits so that your allowances and tax rates are used as efficiently as possible?Tip: Although there are severe penalties for artificial transactions, there are still some practical and legitimate steps you can take – including taking advantage of government promoted tax shelters.||Yes No N/A|
|11||If you are about to invest in a new car, computer or any other business equipment, have you considered the best time to buy them and the best way to pay for them?Tip: You will get tax relief a lot quicker if you make the investment shortly before rather than shortly after your business year-end. Tip: A 100% annual investment allowance of up to £25,000 from April 2012 on most plant and machinery is available.||Yes No N/A|
|12||If your business has made losses, have you made sure that those losses are being used to reduce your current tax bills by as much as possible?Tip: If you are self employed it may be possible to set off the losses against your other income, or even against income from the previous year. Tip: The loss available may be restricted for non-active sole-traders or partners and professional advice should be taken. It may also be possible to use the losses to reduce your National Insurance bills.||Yes No N/A|
|13||If you run a very profitable limited company, have you done everything possible to make sure that your profits are taxed at 20% or 24%, instead of 25%?Tip: Companies with profits of up to £300,000 are taxed at 20% while for profits of more than £1.5m the tax rate is 24% from April 2012. But for profits of between £300,001 and £1.5m, the tax rate effectively jumps up to a staggering 25% for the financial year to 31 March 2013. Tip: You can’t usually get round this by setting up lots of companies in an attempt to keep them all paying the lowest rates of corporation tax, since there are “associated companies” rules designed to make that impossible. Professional advice should always be taken.Tip: A review of expenses and how profits are taken out of the company can significantly reduce this tax bill.||Yes No N/A|
|14||If you run a company or a partnership and sell your personal services, knowledge or skills, have you taken appropriate steps to ensure that the IR35 rules won’t cost your business a fortune in additional tax?Tip: PAYE and National Insurance Contributions will be applied to all payments made to individuals by Managed Service Companies.||Yes No N/A|
|15||If you run a one-man band business (not a limited company), have you made sure that there is absolutely no possibility of the Taxman charging you much more money by treating you as being employed by one or more of your best customers?Tip: You may firmly believe you are self-employed. But the Taxman may think differently. And it could cost your customer and possibly you a lot of money. So we strongly recommend you take some good advice.||Yes No N/A|
|16||Have you considered recently (i.e. in the last 12 months) whether your business would be better off trading as a sole trader, partnership, limited company or limited liability partnership?Tip: The many changes announced in recent Budgets have moved the goalposts. For many businesses the scales may have tipped in favour of becoming a company, while for a few it may now be better to go back to being a sole trader or partnership. And since April 2001 limited liability partnerships may be better than either for some businesses.||Yes No N/A|
|17||If you trade through a limited company and pay your spouse or minor children dividends on shares they own, are you sure that the Taxman won’t be able to tax those dividends as if they were your income?Tip: In the last couple of years the Taxman has been targeting family-owned companies where one spouse does most of the work, but seeks to divert some of the business income to a non-working spouse. Whilst the implementation of any new rules has been delayed until further notice, there are often steps that can be taken now to minimise the risk of such an attack, but the law is complex and proper advice is essential. Extra care is required if redirecting income to children under 18, since annual income in excess of £100 may well still be assessed on the parents.||Yes No N/A|
|18||Have you correctly recorded dividend payments by your company on board minutes and dividend vouchers?Tip: HM Revenue & Customs may declare payments as loans or salary if proper paperwork is not in place for the dividend payments.||Yes No N/A|
|19||Have you considered using different classes of shares for company shareholders?Tip: Different classes of shares may allow the company directors to pay different levels of dividends to different shareholders, without extra complications or paperwork.||Yes No N/A|
|20||Have you planned ahead and taken action to minimise your tax bills when you eventually come to sell the business?Tip: Do you really want the Taxman to take up to 56% of everything your business is worth? The amounts involved could be huge. But with proper planning at an early stage you should be able to keep much more of your money in your pocket… and not in the Taxman’s||Yes No N/A|
|21||If your company invests in Research and Development (‘R&D’), have you planned how to make the most of the up to 200% effective tax relief?Tip: From 2012, the rate of tax relief was increased to 225% of qualifying expenditure for small companies – but it can be complicated. So, to make the most of one of the most generous tax breaks in the UK tax system, you will need professional help.||Yes No N/A|
|22||Have you considered making greater use of business gifts as a marketing tool?Tip: The cost of business gifts is tax deductible for the business if the gift (a) contains a conspicuous advert for your business, and (b) is NOT food, drink, tobacco or tokens or vouchers exchangeable for goods, and (c) does not amount to more than £50 per person per year.||Yes No N/A|
|23||If you are not already registered for VAT, do you have a system for making sure that you are still entitled to stay non VAT registered?Tip: If your sales in the previous 12 months are more than £73,000 then you MUST register for VAT immediately. So our advice is to set up a system for monitoring your 12 monthly cumulative sales every single month.||Yes No N/A|
|24||If your sales are less than £1.35m a year, are you making VAT potentially much easier and cheaper for your business by making the most of the cash accounting scheme or the annual accounting scheme?Tip: Many businesses find that annual VAT accounting saves them a lot of time, and cash accounting dramatically improves their cash flow. So, both are well worth exploring.||Yes No N/A|
|25||If your sales (excluding VAT) are less than £150,000, have you considered switching to the flat rate VAT accounting scheme?Tip: Under the flat rate VAT scheme smaller businesses do not need to calculate the VAT liability from invoices received and issued. Instead they are allowed to pay VAT as a flat rate percentage of their sales.Tip: Not only could this scheme be simpler to administer, but it could also result in you paying less VAT. But it could cost you more – so proper advice is essential.||Yes No N/A|
|26||Do you always time the payment of dividends and bonuses from your company so that they fall in the “right” tax year for you?Tip: The timing of dividends and bonuses can have a big effect on how much tax you pay on them – and when it must be paid.||Yes No N/A|
|27||Have you considered reducing the amounts of cash held by the company?Tip: Too much cash within the company could increase the Inheritance Tax liability of shareholders or their ultimate Capital Gains Tax liability on disposing of their shareholdings. There are a number of options to reduce the cash tax efficiently, including extracting the cash with a personal tax bill of as little as 1%.||Yes No N/A|
|28||If your company owns property that it rents out, have you fully considered the tax opportunities?Tip: Owning a property within the company could in some circumstances increase the corporation tax payable by the company. It may also increase the Inheritance Tax liability of shareholders or their ultimate Capital Gains Tax liability on disposing of their shareholdings. It may be possible to reduce these taxes and move the property out of the company tax efficiently.||Yes No N/A|
|29||If you own any business property, have you maximised the capital allowances that you can claim?Tip: It may be possible to get extra tax relief on the features within the business property, even if the property was bought many years ago. A detailed review of the business property can often result in significant tax savings and, in some cases, significant tax refunds.||Yes No N/A|
|30||Have you considered the impact of Entrepreneur’s relief and Capital Gains Tax rules on selling your business and assets?Tip: Selling assets rented to businesses no longer automatically enjoy lower Capital Gains Tax treatment. The rules for Entrepreneur’s relief are complicated and care should be taken to plan the sale carefully to maximise tax savings.||Yes No N/A|
Your employees (which includes YOU if your business is a limited company!)
|31||Do you have a company pension scheme? Are you making the most of pensions as a highly tax efficient way of rewarding and retaining key staff?Tip: April 2006 saw the introduction of new Pensions regulations which, subject to certain limits, increase the amounts that can be invested in a pension fund and broaden the rules on what the pension scheme can invest in. If you have 5 or more employees, it is likely that you have to provide a stakeholder pension scheme by law, or face a fine of up to £50,000, although you do not need to pay into the scheme.||Yes No N/A|
|32||Have you explored how to use pensions to cut the tax bill on wages and salaries?Tip: Under what are known as “salary sacrifice” schemes, it is possible to save up to 25.8% in National Insurance contributions on the pension contributions made. These savings can, of course, be shared between you and your staff so that everybody is better off.||Yes No N/A|
|33||Have you considered using one of the more “exotic” types of pension schemes to give you more control and flexibility and allow you and your staff to build up even bigger nest-eggs?Tip: Some of your options might include an Executive Pension Plan (EPP), a Small Self Administered Scheme (SSAS), or a Self Invested Personal Pension (SIPP). These schemes allow you to invest in a wider range of assets, which may include the premises occupied by your business.||Yes No N/A|
|34||If your income is more than £150,000 have you considered the impact of the changes on your pension contributions?Tip: Individuals with income in excess of £150,000 can claim a further 30% tax relief on pension contributions in addition to the 20% reclaimed by the pension provider, subject to meeting certain limits. Higher rate tax payers can still reclaim 20%.||Yes No N/A|
|35||Do you fully understand how to calculate the tax value of benefits in kind?Tip: As an employer it is your responsibility to calculate these tax values and include them on your employees’ P11Ds. Many of the calculations are not intuitive, and if you get them wrong you could find yourself facing a fine of up to £3,000 per incorrect P11D!||Yes No N/A|
|36||Have you told the Taxman about any changes to your company cars or who uses them?Tip: Changes to company cars can be reported on form P46 (car) or online and can save employees from paying the wrong amount of tax in the year and receiving a large tax bill later.||Yes No N/A|
|37||If you provide company cars, have you checked in the last year whether you and your employees could be better off by changing your company car and petrol policy?Tip: The last few years have seen dramatic changes to the way company cars are taxed. Inevitably, the tax on most types of cars is now higher – especially for cars with high CO2emissions.||Yes No N/A|
|38||If your employees use their own cars for company business, do you know how the mileage rules affect them and the business?Tip: Employers are able to pay employees up to 45p per business mile tax free, dropping to 25p per business mile after 10,000 business miles for using their cars on business journeys. Where employees receive less than these limits for business journeys in their own cars they can claim the difference as a deduction against their wages and reduce their tax bill.||Yes No N/A|
|39||Have you considered providing your employees with new low emission cars?Tip: The tax paid by employees on low emission cars is now less than on high emission cars, and you can also claim 100% tax relief when you buy certain low emission cars. Note: This 100% relief is much more generous than the normal capital allowances on standard and high emission cars. It is surprising what cars are now included. A list can be found at www.comcar.co.uk.||Yes No N/A|
|40||Are you utilising the rules for employees taking home company vans?Tip: From 6 April 2007, unrestricted private use will generate a benefit in kind chargeable to tax of £3,000 per annum, with an additional £550 chargeable if fuel is also provided. Carefully documented procedures restricting private use could avoid this tax. Remember that the definition of ‘van’ may include pick-up trucks.||Yes No N/A|
|41||Are you certain that you make the most of tax-free benefits in kind for your staff?Some of the possibilities include:
|Yes No N/A|
|42||If you use contract workers and freelancers, have you made absolutely sure that the Taxman has no grounds for treating them as your employees?Tip: This area can be a real minefield. Many businesses have unexpectedly found themselves with very expensive tax and National Insurance bills for people that they thought were contractors and/or freelancers – but the Taxman regarded as employees.||Yes No N/A|
|43||If any of your employees have been with you for more than 20 years, do you know how to reward them with a really special long-service present that is completely tax free for both you and them?Tip: Tax-free gifts can now be worth up to £50 for each year of service (up to a maximum of 20 years).||Yes No N/A|
|44||If your employees work from home, are you using the rules so that you can reimburse them tax free?Tip: It is possible for you to pay £3pw tax-free without the employee providing any evidence that they have spent money, and larger amounts if they provide evidence of spending||Yes No N/A|
|45||Have you looked into whether it is possible to cut your costs and improve your cash flow by paying your PAYE and National Insurance quarterly instead of monthly?Tip: This is possible if your average monthly PAYE and NIC payments are less than £1,500||Yes No N/A|
|46||Have you looked at the possibility of motivating and rewarding your staff by giving them share options?Tip: Some commentators regard the government’s Enterprise Management Initiative scheme as a “must” for small businesses who want to motivate and reward their team. Not only is the scheme very flexible, but the tax and National Insurance savings are very attractive, despite the changes to capital gains tax.||Yes No N/A|
|47||If you have relatively low waged employees and/or employees with children, have you advised them to claim Working Tax Credits and Child Tax Credits?Tip: You may be eligible to claim these credits too.||Yes No N/A|
|48||Are you sure that you are staying on the right side of the minimum wage law?Tip: The minimum wage is currently £6.08 an hour for people aged 21 and over (£6.19 from 1stOctober 2012 for 21 and over). For those aged 18-20 the minimum wage is £4.98 an hour and for 16 and 17 year olds it is £3.68(there is no increase in the rates for 16 – 20 year olds from October 2012).||Yes No N/A|
|49||Have you advised your employees to check their 2012/13 PAYE coding to make sure that the details are correct and that they are receiving the correct allowances? And have you done this for your own notice of coding?||Yes No N/A|
|50||Have you asked the Inland Revenue for P11D dispensations to reduce your paperwork?Tip: By agreeing a dispensation with the Revenue in advance of making the payment, you do not have to report it on a P11D.||Yes No N/A|
|51||Have you considered using childcare vouchers to save Tax and National Insurance for both employees with young children and the business?Tip: Employers can pay child care vouchers to employees of up to £55 per week (£28 per week for higher rate taxpayers, and £22 per week for additional rate taxpayers), without the employee suffering Tax or National Insurance. On top of this the employer can save 13.8% National Insurance on the payments.||Yes No N/A|
|52||Have you made a will? Have you updated it recently? And is it IHT efficient?Tip: There are many compelling reasons for writing a will. For example, without one it could be up to the courts to decide who will be the guardians of your children and thousands of pounds in unnecessary tax and legal costs may be incurred. Why make things even worse for your loved ones? Make a will now! Tip: If you are having a will drawn up it may be worth considering having a Lasting Power of Attorney drafted at the same time, to save costs. This enables you to nominate a trusted individual to deal with your affairs in the unfortunate event that you cannot deal with them.||Yes No N/A|
|53||What happens to your family and business if you are ill or die? Do you have life assurance, permanent health insurance and critical illness cover? Have you reviewed your policies recently? Are they still the best policies for you?||Yes No N/A|
|54||If you give money to charity, have you made sure that the Taxman makes your donation even bigger by using, for example, Gift Aid and payroll giving?Tip: It is quite easy to get the Taxman to contribute a significant amount (to both the charity and possibly to you) every time you make a donation. It is also possible to make a gift in one tax year and carry it back to the previous year, subject to certain conditions.||Yes No N/A|
|55||If you are planning on moving home, have you explored the possibility of taking a business loan instead of a mortgage?Tip: Business loans can get up to 50% tax relief, whereas mortgages no longer get any tax relief. What this means is that, for a £100,000 loan with 6% interest, the 50% tax relief could save you up to £3,000 a year – i.e. saving you up to £75,000 over 25 years! There are many issues– so professional advice is essential.||Yes No N/A|
|56||Have you considered changing your mortgage?Tip: Some banks and building societies offer subsidies to people switching mortgage, while some are increasing their rates. What price are you paying for inertia? Professional advice should be taken, as many deals may not be as good as they look.||Yes No N/A|
|57||As there is no tax relief on mortgages, have you considered reducing your mortgage, or using a flexible or offset mortgage?Tip: If the net interest rate you earn on your savings is less than the interest rate you are paying on your mortgage, then you will save money by using your savings to pay off some or your entire mortgage.||Yes No N/A|
|58||Have you made full use of the fact that each of your children can earn up to £7,475 a year as income and £10,600 a year in capital gains from 6thApril 2011 – completely tax free?Tip: Grandparents can be the key here, since it is not as simple as parents putting money in their children’s names. So you will need professional advice.||Yes No N/A|
|59||Have you maximised the government contributions into pensions for your children?Tip: You can contribute up to £2,880 net per child into personal pensions for them each year. The Government will add up to a further £720 per annum for each. The investment will not suffer any annual taxes and cannot be drawn until the child reaches at least 55.||Yes No N/A|
|60||If your estate is large have you considered
Tip: One of the saddest aspects of our job is having to tell families that up to 40% of everything their loved ones worked so hard to build up and earn must be handed over to the Taxman. And it’s made even sadder by the fact that it is all so unnecessary. The truth is that, by acting early enough, most people can prevent the Taxman getting as much. There are many issues involved in getting all this right – so professional advice is essential.
|Yes No N/A|
|61||If you are intending to pay for private education for your children, have you taken steps to either put enough money aside to fund it, and/or explored the possible tax breaks to make the money go further?Tip: There are no tax breaks specifically designed to help parents finance their children’s education. But if you are fortunate to have other family members (usually grandparents) who want to contribute towards the costs, then there are some very tax efficient ways of making this possible. Care is needed, especially with the changes to Trusts in the 2006 Budget, and professional advice should be taken.||Yes No N/A|
|62||Have you used the legitimate ways to reduce your tax bills by transferring income from a spouse paying tax at higher rates to a spouse paying tax at lower rates?Tip: At the very least you should aim to make sure that neither spouse wastes their £7,475 tax free allowance – but early professional advice is essential. In particular, care needs to be taken not to divert income deriving from a spouse’s company if that spouse substantially performs the work.||Yes No N/A|
|63||Have you reviewed your investments to ensure that they are appropriate and performing well? Are they giving you the right balance of income and capital growth?Tip: Financial advice should be taken to ensure the right investments are made for your circumstances and the risks you wish to take.||Yes No N/A|
|64||Have you considered investments that give you a tax free return? For example: National Savings Certificates, Friendly Societies and ISAsTip: You can invest up to £11,280 a year in an ISA with up to £5,640 cash.||Yes No N/A|
|65||If your spouse pays tax at a lower rate than you, have you considered passing some of your investments to them in order to reduce your combined tax bills?||Yes No N/A|
|66||If some of your investments have done very well and grown in value have you considered whether it is sensible to sell some of them to save yourself even higher tax bills in the future?Tip: Everybody is allowed to make £10,600 in tax free capital gains a year, but many people waste this tax free allowance and end up paying higher tax bills later. Don’t join them!Tip: “Bed and breakfasting” investment is no longer possible. But you may still be able to save tax by selling shares and buying them back more than 30 days later, or having your spouse by them back.||Yes No N/A|
|67||Have you made sure that the non tax-payers in your family receive their interest gross – i.e. without their bank or building society deducting tax?Tip: Banks and building societies won’t do this automatically. You need to ask them for form R85, and will need to complete one for each account.||Yes No N/A|
|68||Have you considered the three main ways of getting tax relief on the full cost of your investments and not just on the interest you earn on those investments?Tip: The main examples are pensions, venture capital trusts and investments under the enterprise investment scheme. Some of these can be very risky. Never invest more than you can afford to lose and always take professional advice before investing.||Yes No N/A|
|69||If you are considering investing in property (other than your home), have you considered taking out a loan to finance the purchase?Tip: Even if you don’t actually need to borrow now, it may still make sense to borrow and use your spare capital for other purposes. The reason for this is that you may get up to 50% tax relief on the interest you pay on the loan – provided it was for a qualifying purpose – which makes it one of the cheapest ways to borrow money||Yes No N/A|
|70||If you own any buy-to-let properties, have you considered owning them jointly with your spouse/civil partner?Tip: For Capital Gains Tax purposes and Inheritance Tax purposes, it can often be more advantageous to hold assets jointly. However, if one of the couple is a higher rate tax payer and the other pays tax at basic rate, then annual income tax bills may be higher than necessary. Owning the property jointly, as tenants-in-common, will allow the couple to allocate the income in unequal shares, e.g. say 90% to the basic rate spouse and 10% to the higher rate tax payer.||Yes No N/A|
This checklist is designed to alert you to some of the major issues you should be considering in the light of the 2012
Budget. It is not a replacement for professional advice tailored to your precise needs and circumstances.
I strongly recommend that you contact me today to discuss
any questions where you have answered “no”.
No action should be taken without first taking professional advice.
No responsibility for any loss to any person from acting as a result of this material can be accepted by me.
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